Here we'll guide you through how to integrate your Microsoft Teams Channel posts with embed signage so you can boost engagement and create a more connected workforce using digital signage.
Interactive demo
The best way to learn, is to try!
Click below to launch the interactive demo:
Connect your Teams Channel to embed
This can be done in two ways:
via the Teams Channel content app in a playlist
via the External Services page
Connect Teams via External Service page:
Follow these steps to connect via the External Services page:
go to External Services
click 'Add New'
Give the service a recognisable name
Select 'Teams'
click 'Create'
On the next page, click the 'Authorise' button
Follow the pop up steps to connect your Microsoft account and accept the permissions requested
Once done and connection is successful, you'll be redirected to the External Services page where you'll see the service is now Authorised
Connect Teams Channel via a playlist:
Follow these steps to connect via a playlist:
Start by adding a new widget to your digital signage playlist.
Pick the Teams Channels widget to display Microsoft Teams announcements on your screens.
Click the edit icon to customise your Teams Channels widget content.
Hit Customise to fine-tune how Teams announcements look and work on your signage.
Under the 'Source' section click the 'Service' drop down and select 'Create new service'
Give the service a recognisable name
Select 'Authorise'
Follow the pop up steps to connect your Microsoft account and accept the permissions requested
Once completed, you'll be redirected back to the Teams Channel content app customisation area
Choose a Teams Channel to display on your digital signage
Under the 'Source' section select 'Service' and choose your connection.
Then, click the 'Teams' dropdown to see the list of available Teams you can use.
Finally, select the 'Channel' of posts you want to show on your signage.
Customise how your Teams Channel posts display
Fields
You have a list of fields which you can show or hide these are:
Title - the post title
Body - the text content from the post
QR Code - automatically generated QR code to the post
Date - the date of the post
Author - the author of the post
Author Image - the image of the author for the post
Feed Logo - the Teams logo to indicate where the content has come from
Engagement - show how many likes and comments there are for the post
Progress Bar - a visual representation of how long the post will be displayed for on screen
Design
There are a range of design options to choose from
Templates - pre-defined designs to display your Teams Channel content
Block (default)
Half
Full
Flip - swaps the media and text elements of the template around
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Themes - for each Template you can choose a theme
Light (default)
Dark
Custom (change the Template colours / gradients used)
Custom Theme options include:
Media Background (when no media available, this will show)
Solid colour
Gradient
Text Background (remaining area of template where text is used)
Solid colour
Gradient
Progress Bar
Solid colour
Gradient
Font
Solid colour only
Note: The gradient picker allows for Linear and Radial gradients to be added with the ability to save to your presets.
Heading font - applied to the Title field. Choose from the font library (including any custom brand fonts you've uploaded)
Body font - applied to the Body filed. Choose from the font library (including any custom brand fonts you've uploaded)
Data
Control how the data from Teams Channel posts are handled in the Design:
Heading limit - set a character limit for the Title field
Body limit - set a character limit for the Body field
Number of items - how many posts will be pulled into the feed (chronological order)
Interval (s) - how long each post will display on screen for (in seconds)
Show videos? - if video content is available, choose to display or not. If not, video thumbnail will be shown in Media field instead
Use video duration? - if selected, entire video will show before moving to next News Post or Page item. This will override the 'Interval' setting for that specific post.
Animations
Control how the Template transitions from one post to another:
Fade - all items fade in and out
Slide - media and text fields slide in / out from opposite directions
Bounce - all items bounce in and out
Key information about the Teams Channel Content App
Responsive design:
Content Apps (such as the Teams Channel app) are responsive and designed to automatically resize to the zone they are in.
If you were to set a zone to 'Full Screen' and publish this to devices with different resolutions and orientations, the Content App would automatically adjust - for example in portrait:
What post elements that will be pulled in to your digital signage:
For video to show from a post:
the video must be an attachment on the post
any video recorded using Teams 'Record video clip' function will not show
YouTube or video links will not show
Video volume control:
Volume control is available for video and is handled via the playlist item volume settings.
Further function and limitation notes:
For a detailed breakdown of Content App functions and limitations, please refer to the matrix.