Here we'll guide you through how to integrate your SharePoint News site to embed signage so you can boost engagement and create a more connected workforce with digital signage.
Interactive demo
The best way to learn is to try!
Click below to launch the interactive demo:
Connect your SharePoint News site to embed
This can be done in two ways:
via the SharePoint News content app in a playlist
via the External Services page
Connect SharePoint via External Service page:
Follow these steps to connect via the External Services page:
go to External Services
click 'Add New'
Give the service a recognisable name
Select 'SharePoint'
click 'Create'
On the next page, click the 'Authorise' button
Follow the pop up steps to connect your Microsoft account and accept the permissions requested
Once done and connection is successful, you'll be redirected to the External Services page where you'll see the service is now Authorised
Connect SharePoint via a playlist:
Follow these steps to connect via a playlist:
Insert the SharePoint News content app to a playlist
Click 'Edit' and then 'Customise' to enter the customisation area
Under the 'Source' section click the 'Service' drop down and select 'Create new service'
Give the service a recognisable name
Select 'Authorise'
Follow the pop up steps to connect your Microsoft account and accept the permissions requested
Once completed, you'll be redirected back to the SharePoint News content app customisation area
How to add SharePoint News to your playlist
Start by adding a new widget to your playlist.
2. Select SharePoint News to seamlessly bring corporate news feeds into your playlist.
3. Click the Edit icon to customise how SharePoint News looks in your playlist.
4. Tap Customise to personalise your SharePoint News display and settings.
Choose a SharePoint Site to display on your digital signage
Under the 'Source' section select 'Service' and choose your connection.
Then, click the 'Sites' dropdown to see the list of available sites you can choose to display.
Customise how your SharePoint News site displays
Fields
You have a list of fields which you can show or hide these are:
Title - the News Post or Page title
Body - the text content from the News Post or Page
QR Code - automatically generated QR code to the News Post or Page
Date - the date of the News Post or Page
Author - the author of the News Post or Page
Author Image - the image of the author for the News Post or Page
Feed Logo - the SharePoint logo to indicate where the content has come from
Engagement - show how many likes and comments there are for the News Post or Page
Progress Bar - a visual representation of how long the News Post or Page will be displayed for on screen
Design
There are a range of design options to choose from
Templates - pre-defined designs to display your SharePoints news content
Block (default)
Half
Full
Flip - swaps the media and text elements of the template around
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Themes - for each Template you can choose a theme
Light (default)
Dark
Custom (change the Template colours / gradients used)
Custom Theme options include:
Media Background (when no media available, this will show)
Solid colour
Gradient
Text Background (remaining area of template where text is used)
Solid colour
Gradient
Progress Bar
Solid colour
Gradient
Font
Solid colour only
Note: The gradient picker allows for Linear and Radial gradients to be added with the ability to save to your presets.
Heading font - applied to the Title field. Choose from the font library (including any custom brand fonts you've uploaded)
Body font - applied to the Body filed. Choose from the font library (including any custom brand fonts you've uploaded)
Data
Control how the data from News Posts or Pages is handled in the Design:
Heading limit - set a character limit for the Title field
Body limit - set a character limit for the Body field
Number of items - how many News Posts or Pages will be pulled into the feed (chronological order)
Interval (s) - how long each News Post or Page will display on screen for (in seconds)
Show videos? - if video content is availble, choose to display or not. If not, video thumbnail will be shown in Media field instead
Use video duration? - if selected, entire video will show before moving to next News Post or Page item. This will override the 'Interval' setting for that specific post.
Animations
Control how the Template transitions from one News Post / Page to another:
Fade - all items fade in and out
Slide - media and text fields slide in / out from opposite directions
Bounce - all items bounce in and out
Key information about the SharePoint News Content App
Responsive design:
Content Apps (such as the SharePoint News app) are responsive and designed to automatically resize to the zone they are in.
If you were to set a zone to 'Full Screen' and publish this to devices with different resolutions and orientations, the Content App would automatically adjust - for example in portrait:
Content types that will be pulled in to your digital signage:
SharePoint News Posts and site Pages only
For video to show from a News Post / Page:
the video must be the first 'media' item in the SharePoint News Post / Page.
it must be uploaded to the site and inserted into the News Post / Page from SharePoint Stream
YouTube videos and videos from a link will not show
Video volume control:
Volume control is available for video and is handled via the playlist item volume settings.
Further function and limitation notes:
For a detailed breakdown of Content App functions and limitations, please refer to the matrix.